Crystal Bay Township will now follow these rules for Annual Meeting Minutes

365.55 TOWN CLERK IS MEETING CLERK; MINUTES TO BE FILED.

The town clerk is clerk of the town meeting and shall keep full minutes of its proceedings. The minutes must contain the full text of every order, direction, and rule made by the meeting. If the town clerk is absent, the voters present shall elect a clerk of the meeting. The minutes of the meeting must be signed by the clerk and the moderator of the meeting. If the town clerk is elected as moderator, the minutes must also be signed by a supervisor in attendance at the meeting. The minutes must be filed in the office of the town clerk within two days after the meeting.

The when the clerk and moderator sign the minutes they are official. They do not need to be approved at the next annual meeting. By signing the minutes the clerk and moderator and saying they are an accurate representation of the meeting.  After the minutes are signed the clerk can post them and included them in the agenda packet for the next annual meeting.